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Activities
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The
word Activity in hontreasurer.com is
deliberately chosen to be rather wide-ranging. In Membership systems,
it is likely to cover both Membership Subscriptions and Events alike.
In small companies, the activities might describe different goods or
services. Examples are given below. Apart from the restriction that
activities may not be deleted (they may be closed to prevent accidental
use), there is complete flexibility to create
activities as they are required. All Activities have a Financial Year
to which they relate, so there is a list of Activity Names which can be
used with the list fo Financial Years to create Activities.
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Activity
Reporting
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For
reporting purposes, activities can be grouped together (Activity
Groups) so that there is no penalty in reporting for making too many.
Further, activities can occur in more than one group so that you can
report on different types of expenditure as well as profit or loss on
an activity. Such features are often found only in far more expensive
and sophisticated systems.
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Activities
in a Membership System
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In
a Membership system, Activities will typically be as follows:
- Membership Income
- Event A: Income
- Event A: Expenditure
- Event B: Income
- Event B: Expenditure
- General Expenses
Note that Event Expenditure might be further broken down into hiring,
direct expenses, etc. Similarly General Expenses might be further
broken down by type - or person spending the money.
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Activities
in a Company System
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A
small company such as a sole trader might create activities as follows:
- Sales: Service A
- Sales: Service B
- Direct Costs: Service A
- Direct Costs: Service B
- Miscellaneous Sales
- General Expenses
This will allow reporting both on Profit on a given Service and on
similar types of expenses across Services.
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| Activities
in a Personal System |
A
couple operating a household accounts system might create activities as
follows:
- Income: A
- Income: B
- Mortgage
- Electricity
- Water
- Telephone
- Local Taxes
- Major Purchases
etc. The advantage of a couple using the system together is that they
can analyse expenditure and income across all their bank accounts.
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