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How do I? Index
Main Contents:
Welcome
Introducing hontreasurer.com
Online Manual
How Do I?
HELP! I'm Stuck!
TUTORIAL
The
Forum
TO DO List
How Do I? Contents:
Choose Activity Names
Print Labels or Form
Letters
I can't edit a
Transaction Field
Import existing records
Does the order of letters in
Label
Fields matter?
Print Labels or email People
who have paid for an Activity?
Produce Management Accounts
on a Spreadsheet with numbers from hontreasurer.com?
Post Contra Entries?
Set up and email only user?
Submit
Your Comments/Ideas
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A
contra entry happens in two types of case: a) someone pays you money
which is really due to someone else, or b) you want to "net off" a
payment to someone against what they owe you, but they are under
different headings. There is no transaction at present which allows you
to do this. So the proposed solution is a bit of a work around.
In the case of a) where you are collecting money on behalf of someone
else,a third party charity, for example, the money is typically going
through the bank. So the cheques in and out must be in the system
(otherwise you will not be able to reconcile the bank statement). As
long as you make sure that the receipts and payments are on the same
Activity, all will be well because there will be no profit on that
Activity after the last payment has been made. Indeed this is a good
check that you have paid out all the money you have received on
behalf of the third party.
In the case of "netting off" there are two sub-cases:
1. Suppose you have sent an invoice to someone for £300 and,
before they have paid, you receive an invoice for £300 from them
for something unrelated. You want to show the £300 income and
expenditure under the appropriate headings but obviously no cash
changes hands. Create an account called "Contra". You can post "Cash"
to this account if you set "Post to any Account" preference for your
user. So post Cash Received for the £300 against the invoice for
the income and Cash Paid for £300 to the invoice for the
expenditure. Ensure that the Contra account has no balance after you
have finished. This "cash" posting will be replaced with a special
"contra" posting at later date but we can use the cash postings for now
because they have no other implications.
2. Suppose someone says "I owe you £5 for session x, but I
paid for the coffee which is the same amount". You would like to show
£5 receipt for the session activity and £5 expenditure on
coffer. Just enter £5 cash received under Session x and £5
paid under Coffee.
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