Index
Main Contents:
Welcome
Introducing hontreasurer.com
Online Manual
How
Do I?
HELP! I'm
Stuck!
TUTORIAL
The
Forum
TO DO List
Introduction Contents:
hontreasurer.com Accounts
Introduction
What can I do with Money in hontreasurer.com?
What can I do with Contacts in
hontreasurer.com?
Getting Started
First Steps
Some other useful information:
Legal
Design
The hontreasurer.com Model
The hontreasurer.com Model(2)
Security
Submit Your Comments/Ideas
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First
Steps
Just Start! Actually, hontreasurer.com will happily start with just the
following:
- a username
- a password
- an Organisation Identifier
- a Year to start.
You can send these in your email
requesting the system and then you can just go ahead entering the first
cheque
(or cash, or transfer) and create the Members (Contacts) and Activities
as you go along. |
| Planning |
But
you may want to list the following before actually starting:
- any Bank Accounts you have (one called Current a/c is provided)
- any Cash Accounts you have, such as a Petty Cash tin (one called Cash
a/c is provided)
- the names of all the Activities which you would like to analyse
and put them in with the relevant maintenance program.
A word about Accounting
Categories.
When you create an Activity, the system will want an Accounting
Category. If you do not want to worry to much about reporting at this
stage, just put each Activity into either "Income" or "Expenditure"
(which are provided). Put activities supposed to make a profit into
Income and any overheads (like hire of hall, for example) into
Expenditure. You can always adjust these later as you get more familiar
with the system and want more sophisticated reports.
When you create an
Account, the system will want an Accounting Category. Initially, you
will only be concerned with Bank and Cash accounts, and you can put all
these into Accounting Category "Cash" (which is provided).
The following can wait until later, but if you are really organised you
can think about:
- how you would
like to group Activities for reporting and create the Activity Groups.
- put all Activities and Accounts into Accounting Categories to show
them
on Income & Expenditure and Balance Sheet reports.
- create all the Users you would like to be able to use the system.
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Existing
Data
|
You
may have a list of members names and addresses which you would like to
transfer to the new system. If so, send an email
and we will try and use our existing program to enter them. However, a
new system is sometimes a good opportunity to review your contact list,
remove contacts no longer required and review addresses and telephone
numbers.
There is also a facility to take on existing transactions in the form
of a file which has the following columns: Date, Contact, Reference and
then columns of activities with amounts under any column on each line,
just as you would use a spreadsheet to reproduce a receipt and payments
book. The system will take on data to any account, income or
expenditure or year and ask which column refers to which activity. The
system will create the contact if necessary, ask you if the contact is
not unique and create the transactions with Date, Contact, Activity,
Financial Year, Account, Income/Expenditure, Amount and Activity.
Opening
balances (such as Bank balances) can be entered using a special
facility.
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You can start by just putting in the
first cheque. But a little planning does help!
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