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Checks
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Checks
are made by the system on
various fields in the posting screen and certain cross-checks are made
when the OK button is pressed.
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Member/Contact
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A
Member/Contact must always be given. In some posting screens the
default
is "No Member" or "No Trader" so that a Member or Trader must be given
before the posting is completed. If the Member/Contact you require is
not present, you can Add one by using the Add button next to the list
of Members/Contacts. If you want to change a few details, you can Edit
the contact by pressing the Edit button next ot the list.
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| Activity |
Every
transaction must have an Activity, but some are pre-allocated to
activities such as "Transfer between Accounts". If the Activity you
require is not present, you can Add one, or Add one Like, by using the
Add, or Add Like, button next to
the list of Activities.
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Amount
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Generally,
amounts are entered as positive numbers. If the amount is for an
Expenditure item or a transfer between accounts, one or both of the
resulting transactions may be posted as negative when you press OK. On
leaving the amount field, or on pressing OK, the amount is checked
against the limits defined in "Transaction Entry/Edit Check
Preferences" on the Preferences menu. These can be changed for the
system but not for each user. If the amount is out of range, a warning
only is given.
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Refund
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This checkbox should be
ticked when a refund is given (e.g. Cheque Written) or received (e.g.
Cheque Received). It causes the amount to be treated as negative income
or negative expenditure respectively.
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Receipt
Number
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The
Receipt number, which is present on some transactions, is checked
against other Receipt numbers in the system and duplicates are warned.
This check can be turned off on the "Transaction
Entry/Edit Check Preferences" on the Preferences menu. |
Cheque
Number
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The
Cheque number is checked against other cheque numbers already in the
system and a warning is given if the number appears to be duplicate.
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| Payin
Slip Number |
The
Payin Slip number is checked against the limits given in the
"Transaction
Entry/Edit Check Preferences" on the Preferences menu. These
can be changed for the system but not for each user. |
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