hontreasurer.com
(incorporating honsecretary.com)
© 2006, 2007 hontreasurer.com
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(incorporating honsecretary.com)
The Integrated Membership & Bookkeeping system for Charities, Clubs & Societies
© 2006, 2007 hontreasurer.com
Search this site | Site map
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Welcome
Introducing hontreasurer.com
Online Manual
How Do I?
HELP! I'm Stuck!
TUTORIAL
The Forum
Manual Contents:
Login
Usage of hontreasurer.com
General Operation
Transactions
Panel Selection
> Panel List
> Transaction Entry
> Postings
> Receipts
> Payments
> Checks
> Finishing
> Reconciliation to Bank
Balances
Movements
Activities
> Managing Activities
> Activity Panel
> Activity Maintenance
> Activity Groups
Members/Contacts
> Members Selection
> Members Actions
> Members Maintenance
> email Member(s)
Standing Data
Preferences
Reporting
Submit Your Comments/Ideas
Posting
Transactions - General
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| "Posting" |
Entering
transactions into hontreasurer.com
is called "posting". Every type of transaction has a similar posting
screen but there are variations because not all transactions require
the same information. For example, transfers between accounts require
the two accounts to transfer between, but receipts generally only
require one account. |
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| Finding
the Right Screen |
There
are two ways into every posting screen. Either choose Transactions off
the main menu and then the appropriate subdivision (e.g. Receipts), or
press the Add button from the Transactions List which will cause all
the Transaction Types to be listed. |
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| Posting | Each
transaction type has some items which are fixed (unchangeable), some
items which are mandatory (which you must supply) and some optional
items. In addition, some of
the checks which are made before the posting is accepted can be altered
by the administrator using the Preferences/Transaction Entry/Edit
Checks application. |
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| Fixed
Values |
If
there are fixed values for a transaction type, they are "greyed out"
which means you can see them but they are inaccessible. If you think
you should be supplying a different value, then you may be using the
wrong application. Examples are "Transfers Between Accounts" which has
the Member/Trader fixed as "Treasurer" and the Activity fixed as
"Transfers Between Accounts". |
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| Mandatory
Values |
The
Date is always mandatory and defaults to today's date. The
Member/Trader and Activity are also mandatory but sometimes these are
fixed values so you do not have to supply them (e.g. Transfers between
Accounts). The Cheque number (for Cheques Written), Payin Number (for
Cheques received) are also example of mandatory fields. |
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| Lists |
Members (Contacts),
Activities and Accounts are chosen from lists. These lists operate on a
predictive typing basis as well as a point and click. If you type the
first few letters of the name you are looking for, the list will find
the corresponding entry if there is one. In the case of Activities,
there is an option to restrict the list to a given year which means
that the names are not duplicated. This can save alot of searching. For
Members (Contacts) and Activities, there are options to Add, Edit
and Add Like an entry if the required entry is missing. |
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| Optional Fields | The
Receipt Number is an example of an optional field. |
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Last Updated
14th November 2007
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Transaction Selection from Add button:
Transaction Selection from the
Main Menu:
