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Index
Main Contents:
Welcome
Introducing hontreasurer.com
Online Manual
How
Do I?
HELP! I'm
Stuck!
TUTORIAL
The
Forum
TO DO List
Introduction Contents:
hontreasurer.com Accounts
Introduction
What can I do with Money in hontreasurer.com?
What can I do with Contacts in
hontreasurer.com?
Getting Started
First Steps
Some other useful information:
Legal
Design
The hontreasurer.com Model
The hontreasurer.com Model(2)
Security
Submit Your Comments/Ideas
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The
hontreasurer.com Model
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What is
a Model?
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The model is the set of
concepts on which the hontreasurer.com system is built. It is not necessary to
understand all this information, but it can be useful when considering
whether hontreasurer.com is suitable for a particular set of circumstances. To help you visualise it, the equivalent
when using handwritten account books is given in italics.
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Accounts
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Accounts
can be either
Bank Accounts or Cash Accounts. There can be any number of accounts of
each type in
the system. The Bluebell and Foxglove models extend accounts to
Debtors,
Creditors, Fixed Assets etc. Accounts
are equivalent to a pair of cash books, for example income and
expenditure (or receipts and payments).
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Activities
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Activities
are the headings under
which the Receipts and Payments are entered. Each
Activity may or may not be valid for any given Financial Year. Activities are equivalent to the analysis
columns in a cash book or purchase or sales daybook. In hontreasurer.com,
though, there can be many more than would fit across one page of a
standard cash analysis book.
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| Members/Contacts |
Members,
or Contacts, are the people
or organisations the system recognises. All
transactions belong to one Member or Contact. There is no distinction
in
hontreasurer.com between Customers, Suppliers, Members etc except the Status
that they are allocated. Members, or
Contacts, are equivalent to what is written in the first column of a
cash book (after the date) - i.e. the person to whom money was paid or
who it was received from. But these lists also replace the manual or
electronic address and email lists which would be kept by the
Membership Secretary.
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Financial
Years
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There can be any number
of Financial
Years, any of which may be open. Old years may be closed for increased
performance. Financial Years are not divided into Periods but reporting
may be done by date range. Manual
books are normally ruled off after each month and year and totalled. In
hontreasurer.com, all the totalling is done automatically but the financial
years need to be kept separate for audit purposes.
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| Transactions |
Every
Transaction belongs to:
- an Account,
- an Activity,
- a Member/Contact,
- a Financial Year, and, optionally,
- a Fund.
Every Transaction also has a
- a Date,
- a Payment Type,
- an Amount,
- a Notes field with lots of space, and
- a reference number which, depending on the Account and type of
Transaction, could be a Cheque Number, Payin Number, etc.
A transaction is
equivalent to a line in a manual book. However, some transactions, for example Account Transfer from Current to Deposit
account, appear as one in hontreasurer.com where there would be one in
each book in a manual system.
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