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TODO Index
Main Index:
Welcome
Introducing hontreasurer.com
Online Manual
How Do I?
HELP! I'm Stuck!
TUTORIAL
The
Forum
TODO List:
Next Release
Budgets
Identify Cheque Books, Payin Books
etc.
Fixed Assets
Accruals & Prepayments
Loans
Memorandum Accounts &
Postings
User-defined fields on Members/Contacts
General Notes or Message Area
Prior Year comparison in Reports
UK VAT
UK Gift Aid
Attendance Records
Text
Messaging
Submit
Your Comments/Ideas
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This
requirement is now catered for since the August 2007 release.
It is possible to set the Accounting Category on Accounts
and Activities to No Accounting Category. Such accounts and activities
are "memorandum" and will be left out of any report which goes by
Accounting Category but will be included on reports which go by account
or activity. So on the main Balance and Movement tabs, when the
Accounting Category button is pressed (it is the default), these
accounts and activities will be excluded.
There are two main uses of this feature:
1. To carry out "off-ledger" invoicing. This is useful where the
invoice is provisional or informal and the accounts are done on a cash
basis. To do this, set the Debtors account to "No Accounting Category"
on the accounts edit screen and create suitable activities without an
Accounting Category. Put in the invoices and print them using the
Document Print option. When a payment is allocated to such an invoice
in Cash or Cheque received, the (memorandum) Debtors account is
credited but the payment goes into the cash account as a new activity
which DOES HAVE an Accounting Category. The system will not let a
posting happen where the activity does have an Accounting Category and
the account doesn't - otherwise the ledger would go out of balance. But
the system does provide the facility to credit a memorandum account and
a bank account in the same posting.
2. To record "attendance". This is very similar to off-ledger invoicing
- sometimes it is off-ledger invoicing if there is a charge or cost
involved - and should be set up in the same way. However, the Amount on
a transaction can be zero, in which case the transaction will just show
the date, activity and contact (member) which can be useful for
statistical analysis. Or the Amount can be used for another purpose
such as number of hours, which will then be reported by the system in
the amount field.
A new feature is under consideration which is to allow this type of
posting from a browser (such as Internet Explorer). This is to allow
data entry from public computers which only allow browsers. Is this if
any interest?
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