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TUTORIAL -Accounting Categories

Tutorial Index Main Contents:

Welcome
Introducing hontreasurer.com
Online Manual
How Do I?
HELP! - I'm Stuck!
TUTORIAL
The Forum
TO DO List

TUTORIAL Contents:

Introduction
Preferences
> Setup
> Roles
> Users
Activity Names
Accounting Categories
Activities
Accounts
Statuses
Members (Contacts)
Posting
> Cheque or Cash Received
>> Against Invoice
> Cheque Written
>> Against Invoice
> Cash Paid
> Cash from Cash Account to Bank
> Cash from Bank to Cash Account
> Cash Banked
> Bank Transfer In
>> Against Invoice
> Bank Transfer Out
>> Against Invoice
> Account Transfer
> Bank Interest Received

> Opening Balances
> Opening Income & Expenditure

> Invoice Sent
> Invoice Received

The Bank Reconciliation

Transaction Enquiry
Balance Enquiry

The Year End

Reporting

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Accounting Categories are only important for two things, and for simple systems you can ignore them and use the ones already set up:

1. To organise your Activities into categories for Income and Expenditure reporting. For example, if you want to show Net Event Income separately from Membership Income in the reports which show the final accounts, you should create these two categories and then put each Activity into one of them. Similarly major categories of  expenditure can be shown the same way, for example: Membership Expenses, Overhead Expenses. However, remember that Income and Expenditure are separated on those reports anyway. So Net Event Income should include all income and expenses.

2. All Accounts must be in an Accounting Category otherwise the Balance Sheet will not add up.

Remember that Accounting Categories are different from Activity Groups. An Activity can be in an any number of Activity Groups which is very convenient for reporting but it means that the total in all Activity Groups is never intended to equal the total of all transactions in the system.

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