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Tutorial Index
Main Contents:
Welcome
Introducing hontreasurer.com
Online Manual
How
Do I?
HELP!
- I'm Stuck!
TUTORIAL
The
Forum
TO DO List
TUTORIAL Contents:
Introduction
Preferences
> Setup
> Roles
> Users
Activity Names
Accounting
Categories
Activities
Accounts
Statuses
Members
(Contacts)
Posting
>
Cheque or Cash Received
>>
Against
Invoice
>
Cheque Written
>>
Against Invoice
>
Cash Paid
>
Cash from Cash Account to Bank
>
Cash from Bank to Cash Account
>
Cash Banked
>
Bank Transfer In
>>
Against
Invoice
>
Bank Transfer Out
>>
Against
Invoice
>
Account Transfer
>
Bank Interest Received
>
Opening Balances
>
Opening Income &
Expenditure
>
Invoice Sent
>
Invoice Received
The Bank Reconciliation
Transaction Enquiry
Balance Enquiry
The Year End
Reporting
Submit a Question ..
we'll do our best to answer it!
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OK. First
thing about Accounts: If you only have one Bank Account or a Bank
Account and a Cash Tin, you don't need to do any more than possibly
call up Standing Data/Accounts and change the name of Current Account
and/or Cash Account to names you want to use (e.g. Barclays Account
number 0123456).
But you may well have more, deposit accounts, Building Society
accounts, Charity accounts, lots of cash tins etc. For each one of
these, use Standing Data/Accounts/Add to add them (using name which you
can easily recognise later). Each one you will have to provide the
following information:
1. Is it Interest Bearing? If you say yes, it will come up in the
screen which you use to input bank interest. Cash accounts, for
example, are not usually interest bearing.
2a (versions prior to 8/6/07). Is it Reconcilable? If you say
yes, it will come up in the
Bank Reconciliation Screen and allow you to do a Bank Reconciliation on
it.
2b (versions after 8/6/07). The system will ask you to choose between
Balance Sheet (use this if nothing else is appropriate), Cash (use this
for cash tins), Full Chequeing account (use this for ordinary bank
accounts which have cheque writing facilities and produce a statement),
Deposit & Transfer (use this for deposit accounts which accept
money paid in via a paying in slip) and Transfer Only (use this for
money market and other deposit accounts which only allow transfers).
3. Accounting Category. Bank and Cash accounts are usually put into
"Cash At Bank" which is where they appear on a Balance Sheet at the end
of the year.
4. Reverse on Reports. Don't worry too much about this at the moment as
it generally only applies to Creditor Accounts and others which appear
on a Balance Sheet as positive but which the system holds as negative.
5. Description, which is useful for remembering which account is which!
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