|
Tutorial Index
Main Contents:
Welcome
Introducing hontreasurer.com
Online Manual
How
Do I?
HELP!
- I'm Stuck!
TUTORIAL
The
Forum
TO DO List
TUTORIAL Contents:
Introduction
Preferences
> Setup
> Roles
> Users
Activity Names
Accounting
Categories
Activities
Accounts
Statuses
Members
(Contacts)
Posting
>
Cheque or Cash Received
>>
Against
Invoice
>
Cheque Written
>>
Against Invoice
>
Cash Paid
>
Cash from Cash Account to Bank
>
Cash from Bank to Cash Account
>
Cash Banked
>
Bank Transfer In
>>
Against
Invoice
>
Bank Transfer Out
>>
Against
Invoice
>
Account Transfer
>
Bank Interest Received
>
Opening Balances
>
Opening Income &
Expenditure
>
Invoice Sent
>
Invoice Received
The Bank Reconciliation
Transaction Enquiry
Balance Enquiry
The Year End
Reporting
Submit a Question ..
we'll do our best to answer it!
|
|
|
The
very first cheque (check for some people) we have written!
You
have opened a bank account and the bank have given you a cheque book
and a paying in book. You
have bought a cash tin and a duplicate receipt book.
You
have circulated all your friends and four of them have turned up to a
meeting and paid 25.00 pounds annual subscription! You now have
to write a cheque for the hire of the hall.
You may have received an Invoice. For the moment we are not concerned
with entering Invoices onto the system because we don't necessarily
have to track how much we owe at any one time because most of the
expenses will be paid as they occur anyway. (If you want to look at
entering Invoices, look here.)
We are just concerned with paying it.
OK, write the cheque out to Local Council for 15.00 pounds. Fire up
hontreasurer.com and choose
Transactions/Expenditure & Payments/Post Cheque Written. (This is
so similar to Cheque Received that I have not repeated all the detail.
If you want to review it, click here.) Put the date on the cheque in
and choose, or add, Local Council. If it's a Company or Authority, use
the Surname field - you can put the person responsible in the Firstname
field if you want. Now comes a tricky choice about Activity. Here's my
suggestion: if it's for a specific event, select the Activity for the
event, or create an activity Event - Hall Hire for that event
specifically. If it's just general, create an activity Hall Hire for
the year. Assign it to Accounting Category Expenditure. See here for a
discussion of different ways of setting up Activities - it's quite an
art. It's not hontreasurer.com's fault - it's just that there are a bewildering
number of ways of looking at accounts!
Enter the amount and put the cheque number in the Cheque Number field.
That's it. To look at the result, see here.
The next step is to pay cash expenses to a seminar lecturer.........
|
|
|