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  (incorporating honsecretary.com)

The Integrated Membership & Bookkeeping system for Charities, Clubs & Societies
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TUTORIAL -Opening Income & Expenditure

Tutorial Index Main Contents:

Welcome
Introducing hontreasurer.com
Online Manual
How Do I?
HELP! - I'm Stuck!
TUTORIAL
The Forum
TO DO List

TUTORIAL Contents:

Introduction
Preferences
> Setup
> Roles
> Users
Activity Names
Accounting Categories
Activities
Accounts
Statuses
Members (Contacts)
Posting
> Cheque or Cash Received
>> Against Invoice
> Cheque Written
>> Against Invoice
> Cash Paid
> Cash from Cash Account to Bank
> Cash from Bank to Cash Account
> Cash Banked
> Bank Transfer In
>> Against Invoice
> Bank Transfer Out
>> Against Invoice
> Account Transfer
> Bank Interest Received

> Opening Balances
> Opening Income & Expenditure

> Invoice Sent
> Invoice Received

The Bank Reconciliation

Transaction Enquiry
Balance Enquiry

The Year End

Reporting

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Normally accounts are started at the beginning of a financial year and an explanation of how to do this in hontreasurer.com is given on the preceding page. Sometimes, however, it is convenient to start during the year and this gives rise to the question: how do we put in the figures for the year to date?

Answer: hontreasurer.com provides a screen to post in any amount to any activity on any account, either Income or Expenditure.

First, list all the amounts which you want to enter under each Activity heading. Then decide for each whether, at the point of take on, these were a) in the Current  Account (i.e. paid), b) Debtors or c) Creditors.

Now fire up hontreasurer.com and choose Transactions/AccountTransfers/Post Opening Income/Expenditure. Enter each transaction carefully remembering to set Contact, Activity, Account & Income/Expenditure. Remember when entering Expenditure the amount is positive. hontreasurer.com will reverse it for you.

No go to Balances/Show Balances Tab and check that the accounts still balance.

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