hontreasurer.com
(incorporating honsecretary.com)
© 2006, 2007 hontreasurer.com
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(incorporating honsecretary.com)
The Integrated Membership & Bookkeeping system for Charities, Clubs & Societies
© 2006, 2007 hontreasurer.com
Search this site | Site map
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Welcome
Introducing hontreasurer.com
Online Manual
How Do I?
HELP! I'm Stuck!
TUTORIAL
The Forum
Manual Contents:
Login
Usage of hontreasurer.com
General Operation
Transactions
Panel Selection
> Panel List
> Transaction Entry
> Postings
> Receipts
> Payments
> Checks
> Finishing
> Reconciliation to Bank
Balances
Movements
Activities
> Managing Activities
> Activity Panel
> Activity Maintenance
> Activity Groups
Members/Contacts
> Members Selection
> Members Actions
> Members Maintenance
> email Member(s)
Standing Data
Preferences
Reporting
Submit Your Comments/Ideas
Transaction
Panel - Selection
Primrose Edition
Primrose Edition
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The
Transaction Panel is opened by
choosing Transactions/Open Transaction List from the main menu.
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| Search & Selection | The
top part of the panel comprises fourteen selection criteria. When any
one of
these is changed, the list below is updated to reflect the selection.
ALL the selections made are applied. Some have a button called
"Select". When a select button is pressed, all the choices are shown
and can be selected one at a time by holding down the Control key.
Alternatively, All can be selected and items can then be unselected one
at a time by holding down the Control key. The All button toggles
between selecting all items and no items, but after All is pressed all
items are always shown on the Transaction screen. When not all items
are selected, the "Select" button turns blue as a reminder. |
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| User
Search |
To
display only those transactions you have entered, select "Only my
Transactions"; to display all users' transactions, select "All Users'
Transactions". You can also select transactions entered by other users. |
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| Member Search | To
display only Transactions for a given Member (Contact), select the
Member from the list. To remove the restriction, select "Any Member". |
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| Income/ Expenditure | Only
Income, only Expenditure or only Special transactions can be selected,
combination by holding down the Ctrl key and clicking. |
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| Restrict
Transactions by posting date |
Transactions
may be restricted to those posted from or to a given Date. |
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| Restriction
to a given Reference, Receipt or Bank Statement number |
Enter
the number of the document required in the box and press Enter. This
field normally holds either Cheque Number, Payin Number or Invoice
Number (Bluebell Edition only). |
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| Accounts
Search |
To
display Transactions from different Accounts, check the box beside the
required Account(s). To select All again, check the box beside "All
Accounts". WARNING: Some combinations of Accounts can produced
unexpected totals for the list. |
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| Financial
Years Search |
To display Transactions for given financial years, check the box beside the required Financial Year(s). To select All again, check the box beside "All Financial Years". WARNING: Some combinations of Financial Years can produced unexpected totals for the list. | ||
| Activity
Search |
To
display only Transactions for a given Activity, select the Activity
from the list. To remove the restriction, select "Any Activity". To
select an Activity Group, check the Activity Group Box. |
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| Fund Search | To display only Transactions for a given Fund, select the Fund from the list. To remove the restriction, select "All Funds". | ||
| Save
and Restore Selections |
The
current selection you have made can be stored and restored. It is
restored automatically when the panel is re-opened after closing or
restarting the system. |
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Examples
(click to enlarge):
In this example, all the transactions for the Current Account for 21st December 2006 are shown:
This example shows the possible selections of transactions by user:
This example shows a user being selected:
Restricting Transactions by Date:
Restricting Transactions by Paying In number:
Save and Restore Selections:
