hontreasurer.com
(incorporating honsecretary.com)
© 2006, 2007 hontreasurer.com
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(incorporating honsecretary.com)
The Integrated Membership & Bookkeeping system for Charities, Clubs & Societies
© 2006, 2007 hontreasurer.com
Search this site | Site map
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Welcome
Introducing hontreasurer.com
Online Manual
How Do I?
HELP! I'm Stuck!
TUTORIAL
The Forum
Manual Contents:
Login
Usage of hontreasurer.com
General Operation
Transactions
Panel Selection
> Panel List
> Transaction Entry
> Postings
> Receipts
> Payments
> Checks
> Finishing
> Reconciliation to Bank
Balances
Movements
Activities
> Managing Activities
> Activity Panel
> Activity Maintenance
> Activity Groups
Members/Contacts
> Members Selection
> Members Actions
> Members Maintenance
> email Member(s)
Standing Data
Preferences
Reporting
Submit Your Comments/Ideas
Using hontreasurer.com
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| General
Usage |
Having
negotiated Getting
Started, First Steps & Login,
there are seven types of use you
can make of hontreasurer.com: Transaction
Viewing
& Posting, Balance
Interrogation, Member (or Contact)
Maintenance, Activity Maintenance, Reporting,
setting your Preferences
and what is called "Standing
Data" which
includes
maintaining Accounts, Users, Financial Years, etc. |
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| Transactions |
The meat of the hontreasurer.com system are the transactions. There is a panel for viewing transactions which is shown by choosing Transactions/Show Transaction List from the menu. This panel stays until Close Transaction List is chosen from the same place on the menu. The transactions displayed in the panel can be sorted and selected in many different ways. The operation of the panel is described in Transaction Panel. You can Add, Edit or Delete transactions, assuming you have an appropriate Role. These process are described in detail in Transaction Postings | ||
| Balances |
The Balances screen shows
you the Profit & Loss and Balance sheet, always up to date as the
transactions are posted. It allows you to see how each figure is
arrived at by exploding that figure into its component values, into
several levels, if necessary. This is described on the Balances Panel. There is a
corresponding panel, the Movements
Panel, which shows the change in balances for a given year. This is
very useful for looking at the profit & loss in a year. |
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| Members (Contacts) | The
complete list of Members (sometimes called Contacts because this list
includes Customers & Suppliers as well as Members) can be shown by
Choosing Members/Show Members
List from the main menu. As with Transactions, this panel will remain
until closed the same way. You can search for members and sort
the list in many ways. The operation of the panel is described in Members Panel.
If you have an appropriate Role, you can Add, Edit,
Delete or email Members. |
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| Activities | Activities
have a similar panel to Members and Transactions; it is described in Activities Panel. |
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| Reporting |
Reports fall into six different categories: Bank & Cash Reports, Activity Reports, Member Reports, Formal Management and Accounts reports, CashBook listings and, if any, Fund reports. These are described in Reports. | ||
| Preferences |
Preferences
can be set for the Database to access (normally only used if more than
one database is in use), email settings, language (English only at
present)
and Tracing Level (if things go wrong hontreasurer.com may ask you to
set these).
These are all preferences which are set on the computer on which you
are working. If you move computers, they will be different or you will
have to reset them. Preferences which are stored for the whole system are the checks which the system makes on Transaction Entry. Preferences which are stored for you as a user are: Look and Feel (i.e. the general colourscheme and default colours), Fonts and Posting Preferences which override the system preferences. Not all Roles will have access to these. |
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| Standing
Data |
Generally
only the main user or administrator will have access to Standing Data
applications for the maintenance of Accounts, Accounting Categories,
Financial Years (including Open and Close), Activity Names, Funds,
Organisation, Roles, Statuses and Users. |
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The main menu (click to enlarge):
The Transactions Panel (click to enlarge):
The Balances Panel (click to enlarge):
The Movements Panel is similar.
The Members (Contacts) Panel (click to enlarge):
The Activities Panel (click to enlarge):
This is part of the Reports menu (click to enlarge):
This is the Preferences Menu (click to enlarge):
